All the Major Processes in this Company Are Automated Using SharePoint SOP-380


The significance of automating all major processes in a company using SharePoint lies in streamlining operations, improving efficiency, and fostering collaboration. SharePoint, as a comprehensive collaboration platform, offers centralized access to data, documents, and workflows, ensuring a seamless and integrated approach to various business processes.

Firstly, automation enhances operational efficiency by reducing manual tasks, minimizing errors, and expediting processes. This leads to increased productivity and faster response times.

Secondly, SharePoint facilitates collaboration among team members, allowing real-time access to information and promoting communication across departments. This contributes to improved decision-making and a more cohesive work environment.

Moreover, automation using SharePoint ensures consistency and compliance with standardized processes. It provides transparency, traceability, and centralized control over workflows, which is crucial for regulatory adherence and quality assurance.

In essence, the significance of automating major processes with SharePoint lies in achieving operational excellence, promoting collaboration, and adapting to a more agile and responsive business environment.

CLICK HERE to download the List of SOPs Document in PDF format. Please share this document with your clients, colleagues and senior officers.

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Top 50 Standard Operating Procedures (SOPs) for All the Major Processes in this Company Are Automated Using SharePoint 

SOP-380-001: Standard Operating Procedure for Automated Process Overview   
SOP-380-002: Standard Operating Procedure for SharePoint Integration   
SOP-380-003: Standard Operating Procedure for User Access Control   
SOP-380-004: Standard Operating Procedure for Data Input and Validation   
SOP-380-005: Standard Operating Procedure for Automated Data Processing   
SOP-380-006: Standard Operating Procedure for System Monitoring and Alerts   
SOP-380-007: Standard Operating Procedure for Error Handling and Resolution   
SOP-380-008: Standard Operating Procedure for Automated Reporting   
SOP-380-009: Standard Operating Procedure for Process Scheduling   
SOP-380-010: Standard Operating Procedure for Backup and Recovery   

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SOP-380-011: Standard Operating Procedure for Data Archiving  
SOP-380-012: Standard Operating Procedure for Workflow Automation   
SOP-380-013: Standard Operating Procedure for Document Management   
SOP-380-014: Standard Operating Procedure for Version Control  
SOP-380-015: Standard Operating Procedure for Change Management   
SOP-380-016: Standard Operating Procedure for System Integration Testing   
SOP-380-017: Standard Operating Procedure for User Training and Support   
SOP-380-018: Standard Operating Procedure for Security Protocols   
SOP-380-019: Standard Operating Procedure for Compliance Monitoring   
SOP-380-020: Standard Operating Procedure for Audit Trail Management   

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SOP-380-021: Standard Operating Procedure for Process Optimization   
SOP-380-022: Standard Operating Procedure for Continuous Improvement   
SOP-380-023: Standard Operating Procedure for User Feedback Collection   
SOP-380-024: Standard Operating Procedure for System Upgrades   
SOP-380-025: Standard Operating Procedure for Integration with External Systems   
SOP-380-026: Standard Operating Procedure for Data Privacy Measures   
SOP-380-027: Standard Operating Procedure for Disaster Recovery Planning   
SOP-380-028: Standard Operating Procedure for Automated Communication Protocols   
SOP-380-029: Standard Operating Procedure for System Performance Monitoring   
SOP-380-030: Standard Operating Procedure for End-User Documentation

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SOP-380-031: Standard Operating Procedure for Troubleshooting   
SOP-380-032: Standard Operating Procedure for Service Level Agreements   
SOP-380-033: Standard Operating Procedure for Collaboration and Communication   
SOP-380-034: Standard Operating Procedure for Change Request Management   
SOP-380-035: Standard Operating Procedure for Incident Response   
SOP-380-036: Standard Operating Procedure for Data Encryption   
SOP-380-037: Standard Operating Procedure for User Permissions   
SOP-380-038: Standard Operating Procedure for Data Retention Policies   
SOP-380-039: Standard Operating Procedure for Training Program Evaluation   
SOP-380-040: Standard Operating Procedure for User Acceptance Testing   

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SOP-380-041: Standard Operating Procedure for Role-Based Access Control   
SOP-380-042: Standard Operating Procedure for Mobile Device Integration   
SOP-380-043: Standard Operating Procedure for Process Documentation  
SOP-380-044: Standard Operating Procedure for Regulatory Compliance   
SOP-380-045: Standard Operating Procedure for System Accessibility   
SOP-380-046: Standard Operating Procedure for Performance Metrics Tracking   
SOP-380-047: Standard Operating Procedure for Data Accuracy Validation   
SOP-380-048: Standard Operating Procedure for Integration Testing   
SOP-380-049: Standard Operating Procedure for System Decommissioning   
SOP-380-050: Standard Operating Procedure for User Satisfaction Surveys 

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Standard Operating Procedure - SOP ToolBox (1)
SOP ToolBox: If you are reading these lines, I am sure you are looking for Standard Operating Procedure guidelines or SOPs itself. In both the cases, searching in internet will not be yielding any great help. Because no company shares their SOP Development Process and certainly don’t share their SOP Documents. The best way to develop an SOP is creating one for yourself. At Fhyzics, we write SOPs day-in and day-out for companies across the globe including some of the Fortune 500 organisations. Our charge ranges from USD 5000 to USD 50000 depending upon the number of processes to be covered. Certainly, this is not affordable to small and mid-size organisations. Hence, we decided to create this SOP ToolBox to disseminate our 8-Step SOP Development Life-Cycle and best practices at an unbelievably low price.

I always say, writing an SOP is somewhere between art and science. So far you may be clueless on where to start and how to progress on an SOP? This will not be the case after you diligently go through this SOP ToolBox. We have summarised all our secrets here to get you started and to deliver a stunning SOP to your management.

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Problem Statement
With the operations spread over geographical locations there was a need to centrally share, document and collaborate documents. As the company was not in a position to invest heavily on an ERP the requirement was to build a solution cost effectively and collaborate processes and effectively manage information
Solution Implemented
The team of Consultants from Fhyzics identified the primary, secondary & management processes to begin with. This was then followed by identifying the key stakeholders involved in these processes. The process owners were identified and stakeholders and end users involved interviewed. The relevant forms that collaborates them were designed and relevant workflows were created and processes were thus automated without much spending as per our client requirements.
The end resultant of this MS SharePoint was that our client now had the following secure business solutions ready:
1. Intranet: This would provide an internally facing site for everyone in the company to find inside news, announcements & scheduled tasks within the organisation.
2. Documents: SharePoint gives businesses a shared space to store documents freeing the risk of documents getting locked in a particular system and ease of file access from any location.
3. Collaboration: It became easy for employees to stay up-to-date and coordinate their efforts on projects by signing in to SharePoint from any desktop or mobile device and have constant access to information on project statuses, client histories, the locations and schedules of co-workers, and anything else related to the project.
4. Extranet: SharePoint could now be used to set up a site and share with outside businesses they are now partnering with. Whether the other business is part of their supply chain or simply contracted with them for a project, they can provide them with access to all the information they may need from their company while giving them a place to upload all the information you may need about theirs.
5. Website: Our solution also provided them with building a public-facing website with provisions to securely login and make necessary changes as when required.

6. Business Intelligence: Our SharePoint solution has also enabled our client to search through their files and discover patterns in the form of graspable graphs and charts.

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Written by Venkadesh Narayanan

Venkadesh is a Mechanical Engineer and an MBA with 30 years of experience in the domains of supply chain management, business analysis, new product development, business plan and standard operating procedures. He is currently working as Principal Consultant at Fhyzics Business Consultants. He is also serving as President, PDMA-India (an Indian affiliate of PDMA, USA) and Recognised Instructor of APICS, USA and CIPS, UK. He is a former member of Indian Civil Services (IRAS). Fhyzics offers consulting, certification, and executive development programs in the domains of supply chain management, business analysis and new product development.

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