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31 August 2020 Monday

SOP Manual for Newspaper Publishers SOP-107

By Venkadesh Narayanan
In: SOP
0 Comments

The "SOP Manual for Newspaper Publishers" holds significant importance in the dynamic field of media and publishing. Firstly, it provides a standardized framework for various newspaper operations, from editorial processes to printing and distribution, ensuring consistency and efficiency.

Employee training is a focal point, as the SOP manual equips journalists, editors, and production staff with guidelines for news gathering, editing, layout design, and printing protocols. This enhances professionalism, adherence to journalistic standards, and overall competency.

The SOP manual's significance extends to regulatory compliance, addressing media ethics, copyright laws, and industry standards. This ensures newspapers adhere to legal and ethical guidelines.

Moreover, the manual facilitates crisis management and emergency response, ensuring newspapers can navigate challenges swiftly and effectively. It becomes an essential tool for adapting to digital advancements and industry trends.

In essence, the "SOP Manual for Newspaper Publishers" is significant for fostering operational excellence, journalistic integrity, and adaptability in an ever-evolving media landscape.

CLICK HERE to download the List of SOPs Document in PDF format. Please share this document with your clients, colleagues and senior officers.

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Top 50 Standard Operating Procedures (SOPs) for Newspaper Publishers 

SOP-107-001: Standard Operating Procedure for Editorial Content Planning
SOP-107-002: Standard Operating Procedure for News Gathering and Reporting
SOP-107-003: Standard Operating Procedure for Copy Editing and Proofreading
SOP-107-004: Standard Operating Procedure for Page Layout and Design
SOP-107-005: Standard Operating Procedure for Advertising Sales
SOP-107-006: Standard Operating Procedure for Ad Content Design and Placement
SOP-107-007: Standard Operating Procedure for Subscription Management
SOP-107-008: Standard Operating Procedure for Distribution Planning
SOP-107-009: Standard Operating Procedure for Printing Operations
SOP-107-010: Standard Operating Procedure for Digital Content Management

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SOP-107-011: Standard Operating Procedure for Multimedia Integration
SOP-107-012: Standard Operating Procedure for Social Media Management
SOP-107-013: Standard Operating Procedure for Audience Engagement
SOP-107-014: Standard Operating Procedure for Events Coverage
SOP-107-015: Standard Operating Procedure for Breaking News Response
SOP-107-016: Standard Operating Procedure for Crisis Communication
SOP-107-017: Standard Operating Procedure for Legal Review and Compliance
SOP-107-018: Standard Operating Procedure for Copyright Clearance
SOP-107-019: Standard Operating Procedure for Editorial Independence
SOP-107-020: Standard Operating Procedure for Fact-Checking

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SOP-107-021: Standard Operating Procedure for Photography Standards
SOP-107-022: Standard Operating Procedure for Interviewing Protocols
SOP-107-023: Standard Operating Procedure for Opinion Piece Review
SOP-107-024: Standard Operating Procedure for Obituary Reporting
SOP-107-025: Standard Operating Procedure for Feature Story Development
SOP-107-026: Standard Operating Procedure for Column Writing
SOP-107-027: Standard Operating Procedure for Public Relations
SOP-107-028: Standard Operating Procedure for Advertising Design Guidelines
SOP-107-029: Standard Operating Procedure for Advertiser Relations
SOP-107-030: Standard Operating Procedure for Subscription Renewals

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SOP-107-031: Standard Operating Procedure for Circulation Reporting
SOP-107-032: Standard Operating Procedure for Newsroom Collaboration
SOP-107-033: Standard Operating Procedure for Multimedia Storytelling
SOP-107-034: Standard Operating Procedure for Website Maintenance
SOP-107-035: Standard Operating Procedure for Mobile App Management
SOP-107-036: Standard Operating Procedure for Analytics and Metrics
SOP-107-037: Standard Operating Procedure for Budgeting and Financial Reporting
SOP-107-038: Standard Operating Procedure for Employee Training
SOP-107-039: Standard Operating Procedure for Workplace Safety
SOP-107-040: Standard Operating Procedure for Diversity and Inclusion

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SOP-107-041: Standard Operating Procedure for Crisis Communication
SOP-107-042: Standard Operating Procedure for Equipment Maintenance
SOP-107-043: Standard Operating Procedure for Vendor Relations
SOP-107-044: Standard Operating Procedure for Community Engagement
SOP-107-045: Standard Operating Procedure for Reader Feedback
SOP-107-046: Standard Operating Procedure for Special Edition Planning
SOP-107-047: Standard Operating Procedure for Media Partnerships
SOP-107-048: Standard Operating Procedure for Branding Guidelines
SOP-107-049: Standard Operating Procedure for Market Research
SOP-107-050: Standard Operating Procedure for Innovation and Adaptation

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Standard Operating Procedure - SOP ToolBox (1)
 

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Industry Subsector’s:
  • Newspaper branch offices
  • Newspaper publishers (except exclusive Internet publishing)
  • Newspaper publishers and printing combined
  • Publishers, newspaper (except exclusive Internet publishing)
  • Publishers, newspaper, combined with printing

1. Standard Operating Procedures (SOP) Manual for Accounts Department
2.Standard Operating Procedures (SOP) Manual for Finance Department
3. Standard Operating Procedures (SOP) Manual for Customer Service
4. Standard Operating Procedures (SOP) Manual for CRM Department
5. Standard Operating Procedures (SOP) Manual for Credit Department
6.Standard Operating Procedures (SOP)Manual for Treasury Department
7.Standard Operating Procedures (SOP) Manual for Human Resources (HR) Department
8. Standard Operating Procedures (SOP) Manual for Training Department
9. Standard Operating Procedures (SOP) Manual for Learning & Development Department
10. Standard Operating Procedures (SOP) Manual for Administration Department
11. Standard Operating Procedures (SOP) Manual for Front Office
12. Standard Operating Procedures (SOP) Manual for House Keeping
13. Standard Operating Procedures (SOP) Manual for Safety Department
14. Standard Operating Procedures (SOP) Manual for Security Department
15. Standard Operating Procedures (SOP) Manual for Facilities Management Department
16. Standard Operating Procedures (SOP) Manual for Vigilance Department
17. Standard Operating Procedures (SOP) Manual for Legal Department
18. Standard Operating Procedures (SOP) Manual for Information Technology (IT) Department
19. Standard Operating Procedures (SOP) Manual for Sales & Marketing Department
20. Standard Operating Procedures (SOP) Manual for Design & Engineering 
21.Standard Operating Procedures (SOP) Manual for Procurement Department
22. Standard Operating Procedures (SOP) Manual for Production
23. Standard Operating Procedures (SOP) Manual for SRM Department
24.Standard Operating Procedures (SOP) Manual for Supply Chain Department
25. Standard Operating Procedures (SOP) Manual for Warehouse
26. Standard Operating Procedures (SOP) Manual for New Product Development Department
27. Standard Operating Procedures (SOP) Manual for Research and Development  
28. Standard Operating Procedures (SOP) Manual for Quality Department
29. Standard Operating Procedures (SOP) Manual for Calibration Department
30. Standard Operating Procedures (SOP) Manual for Maintenance Department
31. Standard Operating Procedures (SOP) Manual for Logistics Department

Industry Process:
Content gathering is the first process involved in newspaper production, where the reporters and journal’s are involved in gathering the news in and around the city, and also some interview related stuffs and advertisements are also engaged in content gathering process. In newspaper industry market, advertisements and promotions that offered by the clients are the one of major segment, which influence the growth of the industry by financially. After gathering the content, the contents are allowed for editing process, where typo and flaws are been neglected and finally, the edited contents are sent to the senior editor in order to ensure its quality. Then, the contents are allowed for printing via CNC printing machines and the printed paper are involved in folding process, which are done either by manual or through automatic. The edited contents will also be posted directly to the website for the electronic form subscribers. Finally, the printed newspapers are packed for distribution and sales.


Steps involved in Production Process:
  •  Content gathering
  • Pre-Press
  • De-inking
  • Preparing the paper for printing
  • Printing
  • Folding
  • Distribution
Types of Departments involved in this Industry:
  •  The Editorial Department
  • Advertising Department
  • The Circulation Department
  • The Production/Printing Department
  • The Accounting Department
  • The Administrative Department
  • The stores Department
Types of Machines and Equipment Used in this Industry:
  •  Hi Tower Newspaper Printing Machine (Automatic)
  • Hi TowerNewspaper Printing Machine (Manual)
  • 3 Colour + Stack Unit Printing Machine (Manual)
  • 3 Colour + Stack Unit Printing Machine (Automatic)
  • Super Folder (1:2) With Balloon Former
  • Standard Folder (1:2)
  • Roll to Roll Printing Machine
  • Brushmist Dampening System
  • Spray Bar Dampening System
  • On line Gluing System
  • Remote Inking
  • Stacker / Conveyor System
  • Hydraulic Trolley
  • Reel Stand / Unit Reel Stand
  • UV Ink Drying System
  • Auto Reel Paster / Auto Splicer
  • Lithographic Print Press
  • Sheet-fed Print Press
  • Web Print Press
  • Heat-set Print Press
International Standard Regarding this Industry:
  •  ISO 12647-3:2013| International Organization for Standardization- https://www.iso.org/standard/57840.html#:~:text=ISO%2012647%2D3%3A2013%20specifies,single%20or%20four%2Dcolour%20printing.
  • All Pulp & Paper Standards| ASTM International- https://www.astm.org/industry/all-pulp-and-paper-standards.html
Here is the list of world leaders in this Industry:
  •  The Guardian| Kings Place, London| https://www.theguardian.com/
  • China Daily| Chaoyang, Beijing | https://www.chinadaily.com.cn/
  • The Times of India|Maharashtra, India| https://timesofindia.indiatimes.com/
  • The Sydney Morning Herald|Sydney, Australia| https://www.smh.com.au/
  • The Asahi Shimbun| Osaka, Japan|http://www.asahi.com/
  • Dawn| Karachi, Pakistan|https://www.dawn.com/
  • The Wall Street Journal| New York City, United states| https://www.wsj.com/
  • The New York Times| New York City, United states|https://www.nytimes.com/
  • The Washington Post| Washington, United States|https://www.washingtonpost.com/
Journals and Magazine Related to this Industries:
  •  Newspaper Research Journal| SAGE Journals- https://journals.sagepub.com/home/nrj
  • Effective Headlines of Newspaper Articles in a Digital Environment-https://www.tandfonline.com/doi/full/10.1080/21670811.2017.1279978
  • Introduction to Newspapers and Magazines- https://guides.library.illinois.edu/c.php?g=593567&p=4105853
  • Newspaper| History & Facts| Britannica-https://www.britannica.com/topic/newspaper
Research By : Udhay Sankar
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Written by Venkadesh Narayanan

Venkadesh is a Mechanical Engineer and an MBA with 30 years of experience in the domains of supply chain management, business analysis, new product development, business plan and standard operating procedures. He is currently working as Principal Consultant at Fhyzics Business Consultants. He is also serving as President, PDMA-India (an Indian affiliate of PDMA, USA) and Recognised Instructor of APICS, USA and CIPS, UK. He is a former member of Indian Civil Services (IRAS). Fhyzics offers consulting, certification, and executive development programs in the domains of supply chain management, business analysis and new product development.

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